The important factors about the people search policy

Last Updated on September 27, 2024 by Ranga

The security staff can only search the people and their belongings when they consent. Some companies need to search for visitors, vendors, and even employees when they enter and exit the company. The people search policy will guide you on how to conduct it. In the process of personal search, two things should be considered; 

1. company policy and
2. country law.

Security staff typically use metal detectors and X-rays to screen individuals and their belongings. However, in a serious situation, a physical or body search may be necessary.

Before conducting a body search, always ask for the person’s consent. If they agree, document their consent in your official notebook and have them sign it. Some companies may require a specific form to be filled out before beginning the physical search.

If the person refuses, follow the site policy, which may include:

1. Denying them access to the site or facility
2. Reporting the refusal to management or the police
3. Detaining the individual if there is sufficient evidence suggesting they have committed a crime.

It’s crucial to handle these situations with care and professionalism, ensuring that all actions are in line with company policies and legal requirements.

Searching for the female

Many countries do not allow males to conduct physical searches for a female, they will pass through the normal screening.

If the suspicious is detected, the female security guard to conduct the physical search and arrange a private place to conduct a detailed search. ‘

The aim of the people’s search

The personal search policy is developed by the organization to protect people, property, and information by controlling the things at entry and exit points that they are carrying into and out to the site.

There could be many reasons why the search policy is required for the organization but here are some common ones;

• Preventing prohibited or dangerous items from entering a site
• Detecting theft or unauthorized removal of items from a site
• Locating evidence to confirm suspicions of a crime

Who is required to search?

The site policy may guide you in what need and who needs to search. Depending on the risk and threat to the site, you may be required to search

• Visitors
• Permanent employees
• Contractors
• Delivery drivers
• Everyone 
• Hand-carried baggage
  • Suitcases
  • Laptop bags
  • Backpacks
  • Toolboxes
  • Handbags and
  • purses

people search policy contents

The people-search policy depends on the company and the threat level, however, the basic structure of the search policy includes the following;

• Prohibited items to be detected
• Who needs to be searched
• Search level of detail, depending on;
  • Threat levels
  • Volume of traffic
  • Technologies utilized for search
  • Public perception
• Selection criteria
  • Percent of persons need to search
  • Visitors
  • Employee
  • Contractor

The search policy may be developed by the security manager or the company management team, but, the security staff should be able to interpret it as required. 

people search area set up

The security staff should make sure the search area has set up and ready to use at any time according to the site policy. 

Parts of a person’s search area

1. Pre-screening & queue zone
2. Unpacking area
3. Search zone
4. Follow up a search area
5. Repacking and exit zone

How to Perform Your Duties in the Search Area?

To effectively carry out your responsibilities in the search area, focus on the following key points:

1. Maintain Complete Control Over All Movements Through the Screening Point: Ensure that you monitor and manage the flow of individuals to prevent unauthorized access or security breaches.
2. Ensure Rapid Processing Times: Process individuals efficiently to minimize delays and prevent bottlenecks, enhancing overall security operations.
3. Enhance Detection Probability: Utilize all available tools and techniques to increase the likelihood of detecting prohibited items or threats.
4. Reduce Stress for Those Being Searched: Create a calm and professional environment to make the screening process less stressful for individuals.
5. Provide Ample Warning of Upcoming Security Screening Points: Inform people in advance that they are approaching a security checkpoint to prepare them for the process.
6. Split Queues to Reduce Perceived Waiting Times: Organize multiple lines to make wait times seem shorter and improve overall efficiency.
7. Use Ropes or Gates to Guide Personnel Through the Search Zone: Implement physical barriers to direct the flow of people smoothly through the screening area.
8. Conduct Spot Searches with a Handheld Metal Detector: Perform random checks using handheld devices to enhance security without causing significant delays.
9. Carry Out Physical Inspections When Necessary: When required, conduct thorough physical searches by company policies and legal guidelines.

Conclusion

Conducting searches on your site may invite public scrutiny or criticism of you and your company’s policies. However, the key to managing this is how effectively you interact with the public.

By performing your duties professionally and respectfully, you can uphold security measures while maintaining positive relations with those you serve.

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